Digitals Boutique
The Use Of AI Language Models
Our Policy for Artificial Intelligence Language Models such as ChatGPT Usage.
The purpose of this policy is to establish guidelines for the use an artificial intelligence language model (AILM), such as of ChatGPT, Bard, Bing or other similar tools, by employees, contractors, temporaries, or other third parties, hereafter referred to as ‘employee’ of our company. This policy is designed to ensure that the use of AI is ethical, lawful, and in compliance with all applicable laws, regulations and company policies.
Scope:
This policy applies to all employees, contractors, temporaries, or third parties with access to AILM, whether through company-owned or BYOD (bring your own device.)
Use of AILM: Employees are authorized to use AILM for work-related purposes. This includes tasks such as generating text or content for reports, emails, presentations, images and customer service communications.
Copyright:
Employees must adhere to copyright laws when utilizing AILM. It is prohibited to use AILM to generate content that infringes upon the intellectual property rights of others, including but not limited to copyrighted material. If an employee is unsure whether a particular use of AILM constitutes copyright infringement, they should contact the legal department for guidance.Accuracy: All information generated by AILM must be reviewed and edited for accuracy prior to use.
Confidentiality: Confidential information must not be entered into an AILM tool, as information may enter the public domain. Employees must follow all applicable data privacy laws and company policies when using AILM.
Ethical Use: AILM must be used ethically and in compliance with all applicable laws, regulations, and company policies. Employees must not use AILM to generate content that is discriminatory, offensive, or inappropriate. If there are any doubts about the appropriateness of using AILM in a particular situation, employees should consult with their supervisor or the legal department.
Label: Content produced via AILM must be labeled or footnoted as containing AILM information.
Risks:
The use of AILM has inherent risks that employees should be aware of. These risks include, but are not limited to:
Confidentiality: Information entered into ALIM may enter the public domain. This can release non-public information and breach regulatory requirements, customer or vendor contracts, or compromise trade secrets.
Accuracy: All information generated by AILM must be reviewed and edited for accuracy prior to use.
Confidentiality: AILM that relies upon algorithms to generate content. As with AILM technology, there is a risk that AILM may generate inaccurate or unreliable information. Employees should exercise caution when relying on AILM generated content and should always review and edit responses for accuracy before utilizing the content.
Bias: AILM may product bias, discriminatory or offensive content. Employees should use AILM responsibly and ethically, in compliance with company policies and applicable laws and regulations.
Security: AILM may store sensitive data and information, which could be at risk of being breached or hacked.
Compliance:
Any violations of this policy should be reported to the legal department. Failure to comply with this policy may result in disciplinary action, up to and including termination of employment.
Review:
This policy will be reviewed periodically and updated as necessary to ensure continued compliance with all applicable laws, regulations and company policies.
Acknowledgement:
By using AILM, employees acknowledge that they have read and understood this policy, including the risks associated with the use of AILM. Employees also agree to comply with this policy and to report any violations or concerns to the legal department.
If you have any questions about these Terms, please contact us at [email protected]
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